INSTRUCTIONS FOR USING ML “HOURS WORKED” DATA ENTRY FORM AND UNDERSTANDING ML “HOURS WORKED” DATA
1. New Hours Worked entries should be made each evening after you have entered your daily Charges while your memory is fresh. As an alternative you can make a new Hours Worked entry for the last day that you made Charges at any later date but it must be made before you can make new Charges.
2. If you delayed entering charges that you want to now make for more than 1 date:
a. enter Hours Worked for the earliest date Charges were made that you have yet not entered Hours Worked.
b. enter next date’s Charges
c. enter Hours Worked for that next date Charges were made
d. enter next date’s Charges
e. repeat steps “c” and “d” as necessary.
A basic office premise is that Legal Staffers (to some extent) can control their own work loads. There generally is enough Clients and work to allow this. Performance based pay and our Awards Program along with Legal Staff’s generous cooperation has created a very powerful business model that benefits everyone. “Hours Worked” is a new Modelaw tool taking Users about 1 minute a day to be able to track their Hours Worked furthering cases, Hours Billed and Billing Efficiency.
This data is for long term use mostly for User’s own benefit. Being honest and fair in your billing and Hours Worked Data Entry is the best use. With all of Legal Staff reporting data and comments, the combined picture will clearly express the office busyness levels as well as individual User’s busyness levels. This helps everyone to be pro-active by knowing when to increase efforts to get new clients.
Legal Staff Billing Efficiency is defined as the Hours Billed toward the furthering of cases divided by the Hours Worked for any given day or period of time. This is important data that ML “Hours Worked” tracks to help Users understand how much of their time is “lost” in billing in comparison to expectations. It gives Users the tools to understand, track, compare and improve their current numbers from their prior numbers.
The basic assumption in the calculations is that Billing Staffers should be able to bill 80% of the hours they work in
furthering cases. Hard at work for 7.5 hours a day furthering cases should produce 7.5 x 80% = 6 hours of billing. That (6) hours of billing per day times 233 normal work days a year = 1,398 hours per year including 198 hours at time and a half pay.
Obviously working more hours will increase your pay, but billing more of the “lost” hours can be easier and more fair to yourself. Ultimately it is your call how many hours you work and how many hours you bill short of getting legitimate Client complaints. There is room for more aggressive billing. This “Hours Worked” report can help guide you and help remind you to bill, to bill more efficiently and perhaps to bill more aggressively.
The Total % at bottom of Column F should be 80% or more (see red arrow);
the Total % at bottom of Column H should be 20% or less;
the dollars in pay that you personally lost at bottom of Column J should be zero or negative.
DISCLAIMER: This data is not used for determining performance based pay nor awards. It is strictly for your use to help you quantify your own billing. Thank you for your understanding and cooperation.